People Team Coordinator (Part Time)

NOTE: This is a Part Time position -- there is flexible with hours and working days. 

Under the direction of the People Team management, the People Team Coordinator is responsible for providing administrative support and planning company events.   The People Team coordinator is passionate about building a positive employee experience while also being a reliable, detail-oriented administrative partner behind the scenes.

ESSENTIAL DUTIES & RESPONSIBILITIES:

People Team Administrative Support:

• Assist the People team with general administrative tasks such as scheduling, preparing documents, filing, organizing data, creating business presentations
• Process and submit invoices and assist with expense reporting and management
• Support new vendor and independent contractor set up and onboarding
• Generate reporting to support to People initiatives and provide preliminary analysis
• Support special projects and initiatives led by the corporate HR team as needed
• Assist in creation, maintenance and communication of policies and procedures
• Responsible for organization of company and department events and activities: lunches, training sessions, holidays, milestone celebrations, informal gatherings and recognition events
• Lead employee gifting: celebratory, condolence, illness
• Support People Leadership team as needed 

Company Events:

• Coordinate, plan, and support internal events such as Town Halls, Employee Sales, and seasonal celebrations
• Manage logistics in planning events which include corresponding with vendors, setup, supplies, communication, and post-event follow-up
• Partner with cross-functional teams to ensure seamless event execution

QUALIFICATIONS:

Education and Experience:

• Minimum Bachelor’s degree preferably in Human Resources or Business Management 
• Minimum 2yrs. of HR administrative or generalist experience in a fast-paced environment 
• High energy level and positive approach to job and group responsibilities
• General knowledge of HR practices and procedures required 
• Bilingual – English/Spanish preferred 

Knowledge, Skills & Abilities:

• Self-starter, able to adapt to changing priorities and work on multiple projects
• Ability to maintain confidential information in a professional manner
• Strong interpersonal skills and ability to work effectively as a member of the Human Resources team
• Strong oral and written communications skills (able to compose and edit correspondence) 
• Good organizational and prioritizing skills
• Very detail oriented, with a high level of accuracy and the ability to detect inconsistencies in data
• Experience managing events and projects 
• Advanced knowledge of Microsoft Office Suite applications is essential

Travel Requirements:

• Less than10% of time

Key Competencies:

• Drives Vision and Purpose
• Action Oriented/Pragmatic
• Customer Focus
• Managerial Courage
• Optimizes Work Processes
• Champions Change
• Communicates Effectively
• Instills Trust
• Manages Ambiguity

Other:
Position Type/Expected Hours of Work
Some flexibility in hours is permitted, employee must be available during the “core” work hours of 8:00 a.m. to 5:00 p.m. Monday – Friday and must work 30 hours each week to maintain full-time status. Occasional evening and weekend work may be required as job duties demand.

Physical Demands:
Office environment with frequent sitting, walking and standing, occasional climbing, stooping, kneeling, crouching and balancing. Frequent use of eye, hand and finger coordination enabling use of office machinery. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Oral and auditory enabling interpersonal communication as well as communication automated devise such as the telephone.

At Starboard Group and Onboard Media curating a vibrant world can only be accomplished by vibrant and diverse teams. We are committed to nurturing a workplace where you can feel safe to show up authentically and thrive while being uniquely you. Our North Star guides us to deliver equal employment opportunities for all individuals and to providing employees with an equitable work environment free of discrimination and harassment. We also aim to extend this commitment to the partners we work with and the guests we serve. We are constantly listening, learning, and evolving to deliver on these promises.

We believe our differences make us stronger and are curious to see you leverage your lived experiences to strengthen our team, our culture and your career. At Starboard Cruise Services and Onboard Media we take action so that no one is discriminated against because of their differences, such as age, disability (physical, mental or sensory), ethnicity, gender, gender identity and expression, religion, sexual orientation, military/veteran status, genetic information, family care status or any other basis protected by federal, state or local laws. All employment decisions will be made based on business needs, job requirements and individual qualifications.

So come onboard with us and celebrate a culture that attracts top talent with shared values and forms the foundation for a great place to work.